Calendar Coordination Form

Date Submitted:  (Please submit one month PRIOR to event)

Event:

Date of Event:          Time of Event:   to

Ministry/Group:

Contact Person, Phone Number & Email:  

# Attending:    
   
Publicized in bulletin?   (Bulletin announcements due Wednesday at noon)

Post Event on Visitor Calendar?

Post Event on VCB Member & Attender Calendar?

Post Event on Weekly Bulletin Calendar?

Off Site:  Address and phone:

On Site: Will food be served?*      Kitchen time needed:  to
*No alcohol allowed on church premises.

AREAS TO BE USED:

Library 300  A  B  C   101 (across from kitchen)   K 106  
Conference Room   Sr. High Room   102 (across from kitchen)   107 A  B  C  
Sanctuary   Jr. High Room   103   108  
Gym   Kid's Church Room 100   104   110/112  
Other           

CHILD CARE:  

What rooms are needed?
 Nursery   Toddlers (2's) 117/119   Beginners (3's) 120   Pre-K (4's) 103   K (5's) 106
It is your responsibility to staff each nursery or child care room with adult supervision and to follow guidelines.

SET UP/CLEAN UP: Custodial hours are limited. Your help with set up and clean up is appreciated.

Set up Date:     Time:  to

We will take care of set up (please communicate plans with administrator). 
We will take care of clean up (all food must be cleaned up, return chairs and tables to original site, return audio/visual equipment, lights out, lock room, lock church).
We need custodial help (available Saturday and Sunday with special arrangements).
We need custodian to set up  chairs and  tables (please communicate desired room layout in box below).

 EQUIPMENT NEEDED: (Subject to availability)

Sanctuary Sound System   Large Sound System   Video Projector w/ Sound System  
Piano   Overhead Projector   Video Projector w/ Sound System & DVD/VCR  
TV/VCR   Video Projector   Other  
TV/DVD Player   Small Sound System     
Casette/CD Player   Projection Screen     

Additional Notes/Room Layout Desired: